Posted on 23rd July 2018

Thought Leadership

Struggling to Manage Contractor Compliance and Visitor Access?

Health and Safety is not to be taken lightly; with each new year there are new regulations set that companies need to be aware of and ensure they can comply to, and with ever-changing regulations, Health and Safety compliance can be a struggle and a drain on stretched or limited resources.

A report found that 68% of employees believe that digital solutions would help companies become more compliant and manage the safety of staff more effectively. Employers have a duty of care to ensure that employees are not at risk when at work in businesses and organisations across Britain – BUT managing contractor and visitor compliance doesn’t have to be complicated or time consuming.

So how are employers using technology to stay within the law and protect their team?

We’ve been asking organisations how they manage contractor health and safety questionnaires, on boarding, visitors, contractor compliance, inductions, RAMs and fire register.

Changing business requirements have made facilities management compliance a challenge for many companies around the world. With more than two-thirds of respondents to a recent survey ranking compliance as a high priority, it’s on the agenda of facility management professionals more than ever before.

To understand common pain points and business challenges within organisations that struggle to manage contractor compliance and visitor access, we developed our visitor and contractor management system with a large manufacturing plant in EMEA to becomes their own database that deals with; Health and Safety Questionnaires, Insurance, Expiries and Renewals, Risk Assessments, Method Statements and Tracking of Permits to Work.

By working closely with the organisation, we were able to help their team save lots of time manually inputting data and paper chasing from contractors; they found their return on investment was few months and more importantly through an enforced compliant process they slept well at night.

Developing and deploying an innovative contractor management system such as Verature enables organisation to have a straight forward approach to contractor compliance to ensure they can capture information, reduce risk, maintain compliance and evidence due diligence.

By implementing a system which can help manage, record and automate the information you hold for your contractor and health and safety requirements, it will enforce competency and compliance with the contractors you employ and have coming on to your site. Automating gathered information can enable organisation to efficiently and effectively manage inductions, accreditations and insurance documents to ensure safety and reduce risks; before, during and after the contractor arrives on site.

This level of information management and tracking of contractor and health and safety compliance ensures corners are not cut, and health and safety is taken seriously throughout the business.

Struggling to manage contractor compliance and visitor access? We offer free, no-obligation walk throughs of the Verature system over webinar if you’d be interested to see more! click here to schedule a suitable time.

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