“My team have been very impressed with the level of support and professionalism shown by the development team at Verature. The Verature system is enabling us to finally gain the visibility and control we needed to implement to move forward with our contractor management processes.”
Robert Kilpatrick, Assistant Director of Estates Development and Operations, University of Strathclyde
Glasgow’s second-oldest university, and Scotland’s third-largest university, the University of Strathclyde needed a simple way to ensure compliance and security, as contractors came on and off their campus sites.
Struggling to manage their contractors and their sub-contractors that are signing on and off-site the University of Strathclyde used manual processes with little visibility of contractor compliance.
A new system to innovatively manage contractors and sub-contractors and instant visibility over their various campus sites with a complete contractor compliance process.
The University of Strathclyde is a public research university; it is Glasgow’s second-oldest university, and it is Scotland’s third-largest university by the number of students, with students and staff from over 100 countries. The University of Strathclyde was the UK’s first technological university reflecting its history, teaching and research in technological education.
The team at Verature have worked with the University of Strathclyde to deliver a new system to innovatively manage contractors and their sub-contractors that are signing on and off-site; to gain overall visibility on their various campus sites and have complete compliance during the contractor onboarding process.
Using manual processes for contractor management the Estates Development and Operations Team understood there was a need to improve their manual processes and the way contractors were booked onsite and signed out of their campus sites. To ensure compliance and security, the University needed a more efficient and effective process to reduce any health and safety risks while ensuring contractors were onboarding successfully with the correct requirements and documentation in place.
During the COVID-19 Pandemic, the development team at Verature deployed and configured their Verature Contractor Management System to help with compliance, health and safety, and security regulations by managing the contractor onboarding process and capturing information when contractors and visitors arrive on campus sites. The Verature system at the University of Strathclyde is providing the most efficient, cost-effective and convenient way of monitoring their contractors and project bookings; by productively managing the onboarding and induction process to authorise contractors, and their sub-contractors by recording, and reporting important information and documentation.
The contractor onboarding process and maintenance bookings within the Verature Contractor Management System have been developed with the University so that the supplier can input their own contractors’, and any sub-contractors’ details against the work activity, without the need for a separate supplier login stage. The process has been developed to ensure all compliance requirements have been met in advance of the visit, enabling the team at Strathclyde to focus on the approvals and take this once manual process, to become more streamlined and aligned to ultimately save the Estates Development and Operations Department time chasing contractors for information.
With further development to the Verature system, the University now has a streamlined induction process with a standard and automated online assessment process, requiring minimal input from University of Strathclyde staff until the arrival of contractors on-site, as well as having the ability to run reports of contractor status with a clear dashboard providing live information for users.
“The Verature system has been really well received with our team and our contractors; it’s clean and user friendly. We now have complete control over our contractors. The ability to give our contractors the responsibility of their own documents is making it far much easier to enable us to put our focus on approvals so we can continue to remain compliant, while the contractors remain accountable.”
“Verature is providing the team and the University with some great compliance benefits and something that we always needed – automation. We were previously following all our contractor management processes individually but needed a single point of information for audit purposes. The uncertainty around the COVID-19 pandemic also accelerated our need for automation and one central system as there was then the need that everything is cloud-based, especially the induction process. Verature has been absolutely brilliant to enable us to streamline and align our processes and continue working collaboratively with our contractors.”