- Why Verature?Find out why Verature is the best system for continuous contractor compliance.
- Pricing
We don’t hide behind fancy sales teams before we tell you, our prices.- Clients
See who we are working with and what they have to say about Verature.- Resources
Check out our blog, useful guides, whitepapers and product videos.
How robust is your Permit to Work System: Complete an Audit
Book a demo
Mini-Audit of your Permit to Work System
Are you confident in your permit-to-work system? Do you believe your workplace is safe and all safety procedures are being followed correctly? Put that to the test with our mini-audit, a shorter version of our full audit checklist, designed to help you quickly identify whether a full audit and comprehensive review of your Permit to Work System is required.
Our quiz is designed to assess your permit-to-work system and ensure it is doing all that it should to maintain a safe working environment. The questions cover various aspects of the system, from training and competence requirements to emergency procedures and regular audits. It’s not about getting all the answers right – it’s about ensuring safety at your workplace – so answer as honestly as possible.
Remember, this quiz is not a comprehensive checklist. We recommend completing the full audit checklist and a review of your permit to work system regularly. This will help ensure that your system is robust and safe.
So, are you ready to take the quiz? Start the quiz by selecting Yes/No to each of the questions below.
Good luck!#1. Is there a process for reviewing the permit system at specified intervals?
Review Process: Regular reviews can help to ensure that the system remains effective and up-to-date, taking into account changes in operations, technology, regulations, and best practices. This contributes to continuous improvement in safety management.#2. Is there a requirement for a formal evaluation of an individual’s competence before they are assigned responsibilities under the permit procedure?
Formal Evaluation: A formal evaluation ensures that only competent individuals are given responsibilities, thereby maintaining the integrity of the permit system.
#3. Do the authorised issuers possess adequate knowledge about the hazards associated with the relevant plant?
Contextual hazard awareness: Understanding the hazards is crucial for assessing risks and implementing appropriate safety measures, thereby ensuring the safety of all personnel.
#4. If there are isolations common to more than one permit, is there a procedure to prevent the isolation from being removed before all the permits have been signed off?
Authorisation to Remove Isolation procedures: This procedure ensures that safety measures remain in place until all associated work has been completed and checked.
#5. Is a signature required to confirm the completion of the job when handing back the permit?
Permit Return Signature: A hand-back signature confirms that the work has been completed as per the permit conditions, allowing for the permit to be closed and the work area to be safely returned to normal operations.
#6. Is it mandatory for a copy of the permit to be exhibited at the work site?
Permit copies on display: Displaying a copy of the permit at the work site allows everyone in the area to be aware of the ongoing work and its associated hazards, promoting a safer work environment.
#7. Is there an established policy that guides the evaluation of risks associated with high-hazard operations and maintenance tasks, as well as their management procedures?
Established Risk Assessment Policy: Having an established policy for risk assessment of high-hazard operations and maintenance activities is crucial. This ensures that all potential risks are identified, evaluated, and mitigated before any work begins. It helps in maintaining a safe working environment and prevents accidents or incidents that could harm employees or damage equipment.
#8. If an electronic system is used, is there a reliable method to recover the coordination of work activities if the electronic system fails?
Recovery Method: A recovery method ensures that work coordination can continue even in the event of a system failure, maintaining safety and productivity.
#9. Are copies of permits issued for the same equipment/area kept and displayed together?
Displaying permits together by area/equipment: Keeping and displaying permits together allows for easy tracking and coordination of work activities, reducing the risk of accidents due to overlapping work.
#10. Is the job to be performed explicitly detailed in the permit?
Explicit job: This ensures that the scope of work is clearly defined, reducing the risk of misunderstandings that could lead to safety incidents.
#11. Does the permit include explicit instructions on how to manage or abandon the job in case of an emergency?
Emergency protocol: This ensures that personnel know how to respond effectively in emergencies, which can help to prevent injuries and damage.
#12. Are individuals given written proof of completed relevant training, and are these documents verified before appointments are made within the permit-to-work system?
Written proof of training: Provides tangible evidence of training completion and allows for verification before assigning responsibilities, ensuring that only qualified individuals are appointed.
#13. Are there well-documented isolation procedures for potentially hazardous plant equipment, and do they cater for long-term isolation?
Isolation Procedures documented: Well-documented isolation procedures ensure that the necessary precautions are taken when working on hazardous equipment, thereby enhancing safety.
#14. Is there a procedure to ensure that all potentially affected individuals agree to the proposed work before it begins?
Agreeing to permitted works: Gaining agreement from all affected parties ensures that everyone is aware of the planned work and can take necessary precautions.
#15. Are the goals of the permit system well articulated and comprehended?
Clear Understanding of Permit System Objectives: The objectives of the permit system need to be clearly defined and understood by all involved. This ensures that everyone knows their roles and responsibilities, and what they need to do to comply with the system. It also ensures that the system is implemented and used correctly, which is essential for it to be effective in preventing accidents and ensuring safety.
Results
Congratulations! The mini-audit indicates you and other stakeholders concerned have a strong understanding of the permit-to-work system and its importance in maintaining a safe working environment. Your knowledge and adherence to the system are commendable. However, it’s important to remember that safety is an ongoing process. We recommend you to complete the full audit quiz below. Remember, regular reviews ensure that your system remains robust and safe.
It seems there are some areas of the permit-to-work system that may need further attention. This system is crucial for maintaining a safe working environment, and it’s important that all aspects are thoroughly understood and implemented. We recommend you to review the areas where you answered ‘No’ and take necessary actions to address them. Also, completing the full audit quiz below will highlight any further areas for improvement and help ensure that your system is robust and safe. Remember, safety is everyone’s responsibility.
Are you ready for a full audit?
Verature: Permit to Work System
Verature’s Permit to Work System is providing a more efficient, reliable and transparent approach to managing workplace safety. It has revolutionised the permit to work system, introducing: customised permit templates and workflow, allowing for a more tailored approach to safety and ensuring that the permit system aligns with your specific operational needs; robust permission-setting around authorised permit issuers, ensuring that only qualified individuals can issue permits, enhancing the reliability of the system; compared to traditional paper-based systems, Verature’s digital platform provides a clearer and more comprehensive view of all high-risk activities and associated permits across multiple sites and locations.
Interested in what making the switch could look like for you?Book your FREE demo to learn more!
Verature PtW System: Key Features
- Unified Access, Permissions, and Scalability: Ensure data security and scalability with Verature’s unified access environment, tailoring permission types based on roles and responsibilities within your permit-to-work system and providing unlimited users with scalable packages.
- Database of competent persons: Store all training records and collate your database of competent and authorised users, with automated reminders when training is due for renewal.
- Real-Time Reporting: Access permit dashboards, and on-site audit reports in real-time across multiple sites, for informed decision-making.
- Custom Permit Template: Streamline the PTW and ATW process with Verature’s digital permit management system that replicates your existing templates.
- Incident management: Proactively track incidents to maintain safety standards.
- Permit Mapping:
Map live permits across locations, to easily visualise high-risk works and identify any potential clashes - Audit High-risk works:
Perform audits on high-risk works, attach pictures and templates to create detailed audits. - Retrievable Records: Access a robust log for permits and associated documentation, ensuring transparency and compliance.
Why Choose Verature?
- Elevate safety standards and enhance compliance.
- Experience secure access, streamlined workflows, and real-time reporting.
- Choose Verature to take your permit safety and compliance management to the next level.
What our clients say about us…
- Pricing
