Resources

Auditing refers to the process of evaluating and examining the effectiveness of health and safety practices, procedures, and compliance within an organization or job site.

Health and safety auditing involves systematic reviews of safety policies, risk assessments, safety training, emergency procedures, and overall safety performance. The goal of auditing is to identify areas of improvement, assess compliance with regulations and standards, and ensure that contractors and employees adhere to established safety protocols.

Behavioral Safety Observation (BSO) is a systematic process that involves trained individuals observing and recording the behaviors of contractors and employees in the workplace to identify potential safety risks and promote safe practices.

During behavioral safety observations, designated personnel or safety observers monitor work activities, interactions, and adherence to safety protocols. The goal is to recognize both safe behaviors and at-risk behaviors, such as not wearing appropriate personal protective equipment or taking shortcuts in safety procedures.

Ensuring contractors adhere to legal and regulatory requirements, industry standards, and company policies.

The process of conducting research and investigation to assess a contractor’s suitability and reliability

An Emergency Response Plan is a comprehensive and detailed set of procedures and protocols designed to address and manage potential emergencies or crises that may occur in the workplace or on a job site.

The Emergency Response Plan outlines the steps to be taken in the event of various emergency situations, such as fires, chemical spills, natural disasters, medical emergencies, or security threats. It includes evacuation procedures, communication protocols, roles and responsibilities of team members, assembly points, and contact information for emergency services.

Fall protection refers to the set of measures and equipment implemented to prevent falls from heights and protect workers, including contractors, from serious injuries or fatalities. It is especially relevant in industries where work is conducted at elevated locations, such as construction, maintenance, and roofing.

Fall protection measures may include safety harnesses, lifelines, guardrails, safety nets, and personal fall arrest systems (PFAS). Employers and site managers must assess the risks of working at heights and provide appropriate fall protection equipment and training to contractors and employees.

By ensuring proper fall protection, organizations enhance worker safety and reduce the likelihood of accidents related to working at elevated positions, making it a crucial aspect of health and safety management

A contractor responsible for overseeing and coordinating all aspects of a construction project. Also referred to as: the main contractor or principal contractor.

the set of laws, regulations, policies, and practices designed to protect the health, safety, and welfare of workers and the public in the workplace and other environments. It places legal duties on employers to ensure the health, safety, and welfare of their employees, as well as the health and safety of others who may be affected by their work activities, such as contractors, visitors, and the general public. Both employers and contractors have a duty to assess and manage risks, provide training and information to workers, ensure the safe use of equipment and machinery, and maintain safe working conditions.

Incident reporting refers to the process of documenting and reporting any workplace incidents or near-misses that involve contractors, employees, or visitors.

When an incident occurs, such as an accident, injury, property damage, or a near-miss (an event that could have resulted in an accident but did not), it is crucial to report it promptly. Incident reporting allows organizations to gather information about the event, investigate its causes, and implement corrective actions to prevent similar incidents in the future.

A Job Hazard Analysis (JHA), also known as Job Safety Analysis (JSA), is a systematic process used to identify and analyze potential hazards associated with specific tasks or jobs performed by contractors and employees.

During a Job Hazard Analysis, each step of a task or job is broken down, and potential hazards are identified, along with the corresponding risk levels. The goal is to proactively identify and address safety risks, allowing organizations to implement appropriate control measures and safety protocols to mitigate or eliminate the identified hazards.

Specific metrics used to measure and evaluate contractor performance.

Coverage that protects contractors and organizations against potential legal claims.

Mandatory training refers to essential training programs and courses that contractors and employees are required to complete to ensure compliance with health and safety regulations and organizational policies.

Near-miss reporting is a process where contractors and employees report incidents that could have resulted in accidents, injuries, or property damage but did not. It involves the documentation and investigation of near misses to identify potential hazards and prevent similar incidents in the future. Encouraging near-miss reporting fosters a proactive safety culture and helps improve overall health and safety practices in the workplace.

The process of integrating/appriving a new  contractor into the organization, providing necessary training and induction, access, information and completing all due diligence checks.

Personal Protective Equipment (PPE) refers to specialized clothing, gear, or equipment worn by contractors and employees to protect themselves from potential workplace hazards, injuries, and exposure to harmful substances.

Examples of PPE may include safety helmets, safety glasses, earplugs, respirators, gloves, safety boots, high-visibility vests, and full-body suits.

The contractor qualification process involves assessing and verifying the skills, credentials, experience, and suitability of a contractor to perform specific tasks or services for a particular project. It involves evaluating the contractor’s qualifications, certifications, licenses, education, and past work experiences to ensure they meet the necessary requirements to successfully carry out the work.

Contractor qualification is a critical step in contractor management, as it helps mitigate risks, ensures compliance with industry standards and regulations, and increases the likelihood of a successful and productive working relationship.

Work performed by contractors in a location separate from the organization’s physical office.

A contractor hired by the primary contractor to perform a part of the project or specific tasks.

Monitoring contractor working hours to ensure accurate compensation and adherence to contractual terms.

Administering and controlling contractor access to company systems and resources.

Visitor Management: Visitor management refers to the process of regulating and monitoring individuals who visit a workplace or job site, including contractors, vendors, clients, and other visitors. It involves implementing procedures to record and track visitor entry and exit, ensuring they have proper authorization, and providing them with necessary information, safety guidelines, and access restrictions.

Effective visitor management enhances security and safety in the workplace by controlling access to sensitive areas and ensuring that visitors are aware of potential hazards and emergency procedures.

A formal document authorizing a contractor to perform specific tasks or services.

Cross-Functional Collaboration involves encouraging collaboration and cooperation between contractors and employees from different departments or areas of expertise in order to foster safer working practices and successful partnerships.

A Yearly Safety Audit is a comprehensive examination of an organisation’s health and safety practices, policies, and procedures conducted on an annual basis. It involves reviewing the company’s safety records, incident reports, safety training, and compliance with health and safety regulations.

The Yearly Safety Audit helps identify areas of improvement, potential risks, and non-compliance issues related to health and safety practices. By conducting regular audits, organisations can proactively address safety concerns, implement corrective measures, and ensure a safe working environment for employees and contractors. This ongoing evaluation fosters a culture of safety and continuous improvement in health and safety management.

A Zero Accident Policy is a proactive approach and commitment by an organization to eliminate workplace accidents and injuries. It involves setting a goal of achieving zero incidents, accidents, or injuries within the workplace or job site.

To implement a Zero Accident Policy, organizations prioritize safety by providing comprehensive training, hazard assessments, safety protocols, and regular safety meetings.