A company can hire an external contractor to plan, coordinate, and manage the entire event or just a few selected details. For instance, the organisation could employ contractors for event promotion, porterage, set up and maintenance of sound and lighting systems, visitor management, or provision of catering services. In turn, those contractors may use their own subcontractors to deliver the required services. Indeed, it can take many hands to plan, set-up and run a successful event. However, from talking to our clients, we’ve learned that businesses are sick of chasing down contractors and fear the lack of visibility over their contractor compliance.
How can you make sure contractors, and their subcontractors, follow your health and safety requirements? Finding the time to oversee every aspect of a contractor entering the site for work can require a lot of chasing and sometimes corners to be cut. By eliminating the chase and maintaining compliance with effective and continuous contractor assurance, it is possible to ensure safer and approved contractors, subcontractors, and workers.
So let’s take a closer look at the benefits of using contractors for your events, the risks involved and how to avoid them!
Whether they bring funding and sponsorship opportunities, leadership, FM services, security, vehicles or equipment, a variety of knowledge and skillset is the main benefit of hiring contractors for an event.
But, alas, there are downsides to using contractors. External contractors introduce additional risk, hazards and safety concerns that must be guarded against. A mistake, delay or accident at an event would incur negative public perception and loss of reputation, and have serious repercussions for any future events.
While the responsibility for the well-being and safety of attendees may already be at the forefront of an event organisers mind, all risk to human safety and potential injury risk, including that of the contractors themselves, should be considered.
The following are some health and safety risks related to events:
Injury-causing accidents and incidents happen frequently setting-up and during events, and the project managers in charge of organising them will not be held accountable as long as reasonable efforts were made to identify the risks and put mitigation measures in place. In other words, the planning team for the event must appear to have handled risks responsibly. So, how can we help your event management process?
Goodwood is England’s most prestigious sporting estate, hosting three of the world’s most renowned sporting events. It is an English estate unlike any other, set in 12000 acres of magnificent Sussex countryside and home to the Festival of Speed, Qatar Goodwood Festival, and much more. Goodwood’s goal is to establish and maintain a financially healthy group of businesses that, both individually and collectively, contribute to the preservation of their heritage.
The company was using separate spreadsheets to manage contractors on-site and the compliance for events held at the estate. The Goodwood Group was searching for a cutting-edge system that could satisfy their needs and lessen the labour-intensive process of managing contractors as they arrived on the job site.
Goodwood has been able to gain control and automation over its event compliance process thanks to the Verature Contractor Compliance System. The Verature system is giving Goodwood a productive, affordable, and user-friendly way to share information across departments and the company while also giving the team clear visibility over their events, contractors, and compliance.
“The Verature system is enabling us to work collaboratively with our contractors and ensure compliance standards. We’ve found the Verature Team very easy to work with, the coding is excellent and the system itself is self-explanatory; it is working exactly how we envisaged for this first phase, and we can’t wait to roll it out around the Estate.”Di Hudson, Group Head of IT, Goodwood Group
The development team at Verature was able to determine Goodwood’s need for modification and how they wanted to proceed with the advantages that a Verature system could provide through an initial pre-planning meeting. Working together, the Verature team has made it possible for the Goodwood Verature system to offer:
Verature is automating your laborious contractor management procedures with a simple, user-friendly system to make sure that maintaining contractor compliance is simple across all of your locations. Lack of standardisation results in lower visibility, lower compliance, and higher human error rates. Verature can assist you in maintaining compliance at work, at home, and across numerous sites. We offer time- and paper-saving features like Health and Safety Questionnaires, insurance tracking, RAMS requests, and reporting of work permits and other passes.
With a straightforward, user-friendly solution, Verature is assisting companies like yours automate their time-consuming contractor performance management to guarantee consistent contractor compliance across all of their locations. That’s why we have introduced our new Automated Requirement Manager feature (ARM) which we developed for Goodwood to businesses so that you can remain a hands-off host!
By using the ARM, your business can designate a contractor as a supplier of a particular service and set the mandatory standards and qualifications the contractor must deliver depending on the kind of service/work offered. You get all of this while retaining the option to choose more requirements as needed. As a result, you can be sure that your organisation’s compliance needs are always followed while simultaneously lowering the possibility of human error. With the help of our ARM, you are no longer dependent on the host or project manager to be aware of the specifications for a particular service or task provider.
Or stay up to date with all of our services by following us on Instagram!
Point Description Challenges in Contractor Management Highlighting the complexities faced in managing contractors in manufacturing. Benefits of CMS in Manufacturing Showcasing how […]
Point Description Contractor management challenges in oil and gas operations Highlighting the struggles in traditional contractor management in this sector. Benefits of […]
Not sure if Verature is right for you? We understand it’s not easy to make a decision on a new system, but that’s why we’ve created our Onboarding Kit to make that that process simple.
Find out no matter what package you choose, you’ll be getting the best features you need for you and your team so you can have continuous contractor compliance.
You’ll get to see and choose your customisation options, and check out the available add-ons and extras so the system is exactly what you want and need.
Keeping this guide with you, and working closely with us, we can walk you through each step so you can be completely up and running with your own Verature system.
Book a demo of Verature with the team.
We’ll chat through your requirements and see if Verature is right for you.
We’ll send you demo access and our onboarding kit to help you decide what you need.
You decide if we’re right for you. No pushy sales calls.
Like what you see and hear? Let’s get you onboarded with Verature!