A Permit to Work System is a standardised procedure for ensuring the safe execution of work in a specified region or on specific equipment. It is often employed in industries such as construction, oil and gas, and manufacturing where there is a danger of harm or equipment damage as a result of the activity being done.
A work permit authorises named personnel to undertake a certain job in a specific place or location within a specified time frame. It verifies that all precautions and mandatory checks were carried out before, during, and after the job was done. Work permits are typically associated with high-risk or hazardous tasks such as working at heights, working in tight spaces, working with explosives, hot works, electrical work, excavation jobs, and so on. A general permit to work is sometimes issued to analyse and determine whether additional permits are required.
Here are just some of the many facto that should be included in a permit to work:
To see our full list, click here.
Numerous organisations still use triplicate permits to work pads to manually manage this process. While there is no wrong way to manage this process as long as it is strong, this manual technique is prone to errors, missing information, and inconsistencies in how permits are completed. With the rise of automation and electronic permits, many businesses have shifted away from paper-based systems, and toward digital solutions.
Verature is a contractor management system that offers a streamlined procedure for managing the hired contractor lifecycle, from project booking to document control, remote inductions and assessments, access control, and permit checks and audits, as well as permit search, filter, and export.
We also include permit mapping capabilities, which digitally plot where permits are given, mimicking the site map on the noticeboard that we’re all familiar with. Verature delivers a robust, trackable, and auditable permit-to-work system to private and public sector clients across a variety of different industries, with built-in workflow and logic and a filterable and exportable database of issued permits.
With Verature you can replicate your paper permits in digital format, including digital signatures, checks and approvals. Any permit types or required workflow can be replicated.
Perform on-site audits, attach documents and snap and attach images from any mobile or portable device.
Verature’s permissions and workflows ensure that only competent Users in the organisation can issue particular permit types. Built-in logic and mandatory fields prevent cutting corners and uncertainty that processes are being followed, ensuring no stage of the permit-to-work process has been skipped.
Permits issued will be plotted on your site map or a google map, helping to identify potential clashes in high-risk works.
Track the issue and return of permits. Reporting and querying functions enable you to filter and export all historically issued permits by location, date issued, permit type, permit status (returned incomplete, returned complete, not returned etc.), permit issuer etc. An audit activity log details who did what on a permit along each stage, with date, time and user stamps providing much-needed traceability.
Failure to manage high-risk work frequently results in the occurrence of an accident or dangerous incident. Because of the nature of the task, there is a considerable risk to life and property. Individuals or businesses held liable for failing to plan, adequately instruct, or estimate the hazards associated with the job may be penalised and punished for negligence.
Along with the personal and corporate danger of prosecution, an organisation’s reputation suffers when it fails to meet its commitments and acts without due diligence.
Overall, a permit-to-work system is a crucial tool for guaranteeing worker safety and equipment integrity. It helps to reduce the risk of accidents and incidents by formalising the work process and ensuring that work is done in a controlled and ordered manner.
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