Contractor Management for Education and Universities - Verature
90.49% of RAMS are approved more than 2 days in advance with Verature

Contractor Management and Health & Safety for Universities and the Education Sector

Automate your time consuming process and achieve 360 visibility and procedural compliance on project and jobs across your campus locations

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Occupational health and safety officer in university seminar room
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Working in outdated systems and struggling to keep track of contractors and their requirements across multiple campus locations?

100% of clients said that without Verature, managing contractors and workers would be less efficient.

Monitor contractors all in one place and guarantee compliance.

Enjoy an easy way to look at contractor compliance with real-time information, reports and clear digital dashboard. Simply manage and collect mandatory details of any type of worker in one automated, self-service Contractor Assurance Portal, whilst Verature’s built-in workflows and mandatory fields ensure your compliance regime is followed 100%.

Reduce staff needed at reception points.

Let contractors & workers take your site safety induction and assessment, away from site and before arrival; while our Self-Service Mobile Check-In reduces queues and bottlenecks with a simple QR code sign-in at locations, doing away with expensive kiosk hardware and paper sign-in books.

Safer and approved contractors, sub-contractors and workers.

A digital Health and Safety Questionnaire enables you to easily pre-qualify your contractors; automated alerts and reminders about expired documents help your key contractors stay qualified. Share contractor profiles, compliance data and reporting across your campus, see live “On-site Now” reporting and audit historical visits, permits and jobs to manage your compliance KPI.

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Moving to a contractor management and compliance system…

Universities face unique challenges when it comes to contractor compliance, made harder for campuses using paper or spreadsheet based systems to maintain the safety of their widespread facilities, multiple projects and everyone on site. How can we help you solve that?

Using outdated or paper-based systems…

Using Verature’s streamlined automation at your campus…

They lack efficiency, control & security leaving you vulnerable to corruption & lost data. Data is secured behind login settings & user permissions, archived & retrievable.
Extreme susceptibility to human error. Standardised data input with alerts escalations processes removing the risk of human error.
Resistant to consolidation & merging. Brings information together easily to manage all your data in one central cloud-based system.
Unsuitable for agile business practices. Adaptability for your workflows & to meet changing requirements in contractor compliance.
Inadequate for managing scalability. Tiered packages & optional extras to meet your needs as you grow.
Lacking visuals which reduces your ability to easily review data & make quick decisions. Digital data dashboards provide simple yet effective visuals of your data that you can easily review & analyse.
Reduced capability for sharing internally, preventing you from working collaboratively across multiple sites & campuses. Contractor Assurance Portal & multi-user access allows you to store & share data, enabling collaborative working across sprawling sites.
Lacks the ability to troubleshoot, test or handle advanced workflows. Configured & built-in workflows, mandatory fields & approvals ensures your compliance regime is followed 100% of the time.
Repetitive manual booking-in process, taking up valuable time and man power. The automated online induction & assessment process plus our Self-Service Mobile Check-In enables an easy & simple check in/out system that requires minimal input from campus staff.
Non-existent or limited visibility. Data is always complete & traceable with data trails throughout the system which provides you with important visibility & audit-ability.

Education Recommended Package

Our Pro Package for Education delivers advanced alerts and escalations with multi-site reporting for 360 Contractor compliance across your campus locations

  • Enhanced Company Branding: Logo, Custom Login Homepage, and Company Colours
  • App complies to (WCAG) 2.1 AA Accessibility standards
  • Configurable User Permissions & Groups
  • Contractor Database
  • Contractor & Individual Worker Record and Profile
  • External Contractor Self-Service Portal
  • Document Requests and Storage
  • Health and Safety Questionnaire
  • Digital Dashboards and Reporting
  • Automated Renewal Reminder Alerts to Contractor
  • Induction Dashboard – see the status of all contractor inductions
  • Projects/Jobs Creation and Specific Requirement Setting
  • RAMS Approval & Built-in Credential Workflows
  • Individual Project/Job Dashboarding
  • Live Project Dashboard & Project Search
  • Share Induction Material Pre-Arrival & Prequalifying Induction Assessment
  • Banned Contractor Management
  • “On-site Now”, Visit Reporting & Live Site Fire Register
  • Alerts and Escalations Automation
  • Permits and Passes Tracking and Reporting
  • Self-Service Mobile Check-In
  • Lone-Worker Process
  • SMS Alerts* on Arrivals (*5,000 per year included)
  • Up to 10 Multi-site Access with standardized compliance and a centralised team managing Jobs
  • Sub-Contractor and Worker Management
  • Digital Badge
  • Staff Database/ House Contractors
  • Azure AD Single Sign-on
£1,499 per month
Book a demo

Recommended Extras & Customisations

Speak to our team for a custom quote

  • Digitalise your existing permit templates
  • Red and Yellow Cards for tracking worker compliance
  • Permit mapping to identify high risk clashes
  • ARM – Automated Requirements Manager
  • Authorisation to work in Special Areas
  • Multiple induction type dependent upon campus location

When spreadsheets and sign-in books no longer cut it, Verature is here to keep your campus safe and contractors compliant.

Verature’s cloud-based system provides universities with full visibility, live information and peace of mind knowing all stages of contractor management is covered.

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We help to keep The University of York, Strathclyde, and Falmouth Exeter safe at all times by implementing electronic work permits, permit mapping, and onsite visibility across sprawling sites.

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Helping to maintain contractor compliance with remote induction & assessment, Digital Badges and Red and Yellow Cards, Verature has been developed with your campus in mind.

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“My team have been very impressed with the level of support and professionalism shown by the development team at Verature. The Verature system is enabling us to finally gain the visibility and control we needed to implement to move forward with our contractor management processes.”

Robert Kilpatrick, Assistant Director of Estates Development and Operations, University of Strathclyde Read full case study

“Since the go live of the Verature system earlier this year on the 12th of January 2020; The system has been a tremendous success and it has given us the ability to digitally receive and approve RAMS in advance of contractor attendance on campus. The system provides us with live information on all bookings across the two campuses, as well as enabling us to produce contractor management reports and data analysis.”

Georgie Fairweather, Estates Helpdesk Manager , Falmouth Exeter Universities Read full case study

Still unsure?

We can help with that too!

Find out if you’re ready with our 
Verature Onboarding Kit

We understand that choosing the right contractor management system for your university won’t come easy.  To make that process simpler for you, we have created the Onboarding Kit!


Check our package details…

Although we recommend the Pro Package for the education sector, our other packages offer excellent features. Find out which one of our tiers suits your needs best.


Make it your own…

You will get to see and choose the customisation options that are available, including add-ons and extras that we can tailor to suit all your wants and needs.


Quickly get started!

Keep this guide with you as you work closely with our team. You will be walked through every step so that you can be up and running with your very own Verature system in no time!

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It’s easy to get started.

Step 1

Book a demo of Verature with the team.

Step 2

We’ll chat through your requirements and see if Verature is right for you.

Step 3

We’ll send you demo access and our onboarding kit to help you decide what you need.

Step 4

You decide if we’re right for you. No pushy sales calls.

Step 5

Like what you see and hear? Let’s get you onboarded with Verature!

Book a demo